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Solutions Trade show badge printing & onsite registration - Holon

Onsite badge printing & registration for trade shows

Running a trade show means thousands of attendees arriving in the same 30 minutes. When the badge desk stalls, the whole floor feels it. Holon keeps your entrance moving, with high-speed onsite printing, self-service check-in and exhibitor lead retrieval built for events of 80,000+ attendees. We handle the hardware, connectivity and onsite crew, so your team can focus on the show floor.

Keep your busiest 30 minutes moving

The busiest part of a trade show is often the first 30 minutes. Hundreds or thousands of attendees may arrive at once, while exhibitors and organisers need the entrance to keep moving. Holon helps you prepare for this peak with the right combination of staffed registration desks and self-service badge printing kiosks. Attendees can scan their ticket, retrieve their registration details and receive their badge within seconds. We calculate the required setup based on your expected arrival pattern, not just the total number of attendees. This helps prevent unnecessary queues while keeping your onsite setup efficient.

Handle walk-ins and last-minute changes without chaos

Trade shows rarely go exactly according to plan. Attendees arrive without registering, names change and new exhibitors may need access at the last minute. With Holon everything is covered.

Flexible
On demand badge printing
Last minute changes possible

Help your exhibitors prove their ROI

A trade show is not only about getting people through the entrance. Exhibitors need to know who visited their stand and which contacts are worth following up with. Holon supports lead retrieval with scanners and QR or barcode-enabled badges. Exhibitors can scan attendee badges directly at their stands and collect the information they need for follow-up. The result is a connected event experience where registration, badge printing and lead retrieval work together. Organisers gain better visibility into attendee activity while exhibitors can measure the value of their participation.

Get in touch

Friends of search Amsterdam Holon Events

One partner, delivered, set up and staffed on site

A successful trade show requires more than the right printer. Hardware needs to arrive on time, registration systems need to be configured and the entire setup needs to work together. Holon provides a complete onsite solution covering logistics, hardware, setup and operational support. Our experienced event technicians can manage the registration environment during the event and provide troubleshooting when needed. With logistical hubs in Utrecht, Valencia, Mumbai, and Dallas, we support trade shows across Europe, Asia and the US.

Request a free quote

Get your trade show quote within a couple of hours

Tell us about your event, expected attendance and registration setup. We will always give you a solution that is:

Cost efficient

Always the best price for the needed equipment and support
Flexible

Only use the service and support you need
Scalable

Need more equipment?
No problem, we grow with you

Frequently asked questions about trade show badge printing

The required number depends mainly on your busiest arrival period rather than your total number of attendees. As a general guideline, one printer or kiosk can handle around 100 to 150 check-ins per hour, depending on the setup and badge type. We calculate the right combination of staffed desks and self-service kiosks based on your expected peak flow.

Zebra thermal printers are a strong choice when speed and high-volume printing are the main priorities. Epson TM-C3500 and CW4000 printers are ideal when you want premium full-color badges. We recommend the right setup based on attendee volume, badge design and event duration.

Yes. Self-service kiosks allow attendees to scan their ticket and print their own badge. This reduces queues during peak arrival periods and allows your registration team to focus on attendees who need assistance. Holon provides both free-standing and tabletop kiosk solutions.

Yes. Holon is platform-independent and supports more than 30 registration platforms, including Cvent, Swoogo, CredsNow, Stova, Bizzabo and Eventbrite. Badges can be printed directly from live registration data, allowing walk-ins, corrections and last-minute changes to be handled onsite.

Yes. We provide lead retrieval scanners and badges with scannable QR codes or barcodes. Exhibitors can use these to capture attendee information at their stands and measure the results of their participation.

We can provide dedicated connectivity for your registration setup. Depending on the location and requirements, this can include 4G connectivity or satellite internet. This helps keep registration and badge printing operational even when the venue network is unreliable.

Yes. Holon can deliver pre-configured hardware, complete the onsite setup and provide operational support during the event. After the event, we will also handle breakdown and collection. Our logistical hubs in Utrecht, Valencia, Mumbai and Dallas support events across multiple regions.